Creating a Calendar for Volunteer Office Preparations : Case: The European Youth Olympic Festival 2021
Kinnunen, Ville-Mikko (2021)
Kinnunen, Ville-Mikko
2021
Julkaisun pysyvä osoite on
https://urn.fi/URN:NBN:fi:amk-202105128508
https://urn.fi/URN:NBN:fi:amk-202105128508
Tiivistelmä
This thesis was a functional thesis. Its purpose was to provide a tool to help organising a volunteer program for a large sports event, The European Youth Olympic Festival 2021 (EYOF 2021). The com-missioning party for the thesis was Kainuun Liikunta (Regional sports association of Kainuu). It was also one of the event’s main organisers. To guarantee the success of volunteer management at the festival, the volunteer office needed to be well prepared. Thus, the thesis was commissioned.
The goals of the event were to promote physical activity, introduce Olympic principles to young elite athletes and bring the international youth together. To support these goals, the objectives of the thesis were to research volunteer management and analyse different calendars used in organisations. Based on that research the thesis then produced the necessary tool for the volunteer office.
As a functional thesis, it approached event- and volunteer management in a holistic sense: analysing the dependencies between multiple functions as a whole. Theory was researched from multiple litera-ture sources on the thesis’ topics. As a result, the thesis managed to create a calendar to support the EYOF 2021 volunteer office preparations. To further assist the functional thesis process, qualitative method was utilised in a form of interviews. The data acquired from the interviews helped in reliably conducting the final work. The thesis was written approximately eight months before the event due to its postponement.
The delay raised a problem on how to assess the work. Therefore, the evaluation was done through a discussion with the commissioning party and the supervising teacher of the thesis pro-cess. However, a volunteer satisfaction questionnaire was made for a survey to be implemented after the event. Its purpose was to provide the volunteer office and event organisation data on the success of volunteer management. Thus, the survey does not provide an assessment of the success of the thesis, but it is still a vital part of the work ordered by the commissioning party.
The goals of the event were to promote physical activity, introduce Olympic principles to young elite athletes and bring the international youth together. To support these goals, the objectives of the thesis were to research volunteer management and analyse different calendars used in organisations. Based on that research the thesis then produced the necessary tool for the volunteer office.
As a functional thesis, it approached event- and volunteer management in a holistic sense: analysing the dependencies between multiple functions as a whole. Theory was researched from multiple litera-ture sources on the thesis’ topics. As a result, the thesis managed to create a calendar to support the EYOF 2021 volunteer office preparations. To further assist the functional thesis process, qualitative method was utilised in a form of interviews. The data acquired from the interviews helped in reliably conducting the final work. The thesis was written approximately eight months before the event due to its postponement.
The delay raised a problem on how to assess the work. Therefore, the evaluation was done through a discussion with the commissioning party and the supervising teacher of the thesis pro-cess. However, a volunteer satisfaction questionnaire was made for a survey to be implemented after the event. Its purpose was to provide the volunteer office and event organisation data on the success of volunteer management. Thus, the survey does not provide an assessment of the success of the thesis, but it is still a vital part of the work ordered by the commissioning party.