A Safe Event : Guidelines for Event Organisers at Schools and Higher Education Institutions

Abstract

Today, schools and universities function actively as event organisers, and it has been a pleasure to see how versatile and varied events are on the offer to all of us. This guidebook was generated by the need to offer a safe and, therefore, a successful event experience to everyone attending such events. Safety and security also have an effect on the image of the event organiser. Failures in this respect have an impact on how interested sponsors and participants are on the event and the event organiser. Therefore, the purpose of this guide is to provide event organisers at schools and universities with a solid foundation on which they can build other planning of the event. When safety and security have been taken into account in the very first stages of event planning and included in the relevant plans and actions to be taken, at the final stretches, you can focus on other important work for ensuring a successful event.

Safety and security of events is regulated by versatile legislation the obligations of which we have also wanted to describe in this guidebook. But first and foremost, we want that, through risk identification, assessment and treatment, risks are made the starting point for creating a safe and comfortable event. The standard saying within the security business, “one can only prepare for identified risks”, also applies to events.