Improving the preferential origin process of purchased items : Assigned by Valmet Technologies Oy
Puttonen, Emma (2020)
Puttonen, Emma
2020
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Julkaisun pysyvä osoite on
https://urn.fi/URN:NBN:fi:amk-2020061218497
https://urn.fi/URN:NBN:fi:amk-2020061218497
Tiivistelmä
The preferential origin process in the assigning organization Valmet Technologies ensures traded goods to have required documentation to undergo special customs treatment when exported from the European Union to one of its free trade agreement countries. The prerequisition is that the items are of European Union origin. The required documentation is calculated for manufactured items and proved with a supplier’s declaration for purchased items. Focus is on purchased items and in the process of requesting supplier’s declarations.
The main objective was to optimize the process of identifying purchased items requiring supplier’s declaration and acquiring that declaration. The initial state of the preferential origin process in Valmet Technologies was observed and analyzed to find out the main challenges in the process. Process descriptions and flow charts were used for clarification. Knowledge and guidance of colleagues and superiors was utilized in the process.
Four different parts of the process were chosen to be improved with concrete actions. The implementations concerned delayed initials of the preferential origin process, issues in finding the right contact information of suppliers, passive communication of supplier and the method for storing the supplier’s declarations. Several options were provided as possible solutions for each challenge to optimize the process. By proposing, implementing and evaluating solutions to the challenges, the preferential origin process was successfully improved.
The results were seen in more active initials of the process, faster way of finding supplier’s contact information and better response rate of suppliers. Updating how the supplier’s declarations were stored made it more secure and efficient to find old declarations. The overall satisfaction of stakeholders of the preferential origin process was improved.
The main objective was to optimize the process of identifying purchased items requiring supplier’s declaration and acquiring that declaration. The initial state of the preferential origin process in Valmet Technologies was observed and analyzed to find out the main challenges in the process. Process descriptions and flow charts were used for clarification. Knowledge and guidance of colleagues and superiors was utilized in the process.
Four different parts of the process were chosen to be improved with concrete actions. The implementations concerned delayed initials of the preferential origin process, issues in finding the right contact information of suppliers, passive communication of supplier and the method for storing the supplier’s declarations. Several options were provided as possible solutions for each challenge to optimize the process. By proposing, implementing and evaluating solutions to the challenges, the preferential origin process was successfully improved.
The results were seen in more active initials of the process, faster way of finding supplier’s contact information and better response rate of suppliers. Updating how the supplier’s declarations were stored made it more secure and efficient to find old declarations. The overall satisfaction of stakeholders of the preferential origin process was improved.