Finding ways to reduce costs in the planning phase of an event
Torralba Flores, Carmen Victoria; Semenchenko, Arina (2022)
2022
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Julkaisun pysyvä osoite on
https://urn.fi/URN:NBN:fi:amk-2022052411795
https://urn.fi/URN:NBN:fi:amk-2022052411795
Tiivistelmä
Meet Me Halfway a festival is a cultural event that took place in the autumn of 2021, in Kontula. This festival was produced for the first time, with the purpose to promote equality and gender neutrality. The thesis process started in August 2021, along with the planning phase of the Meet me Halfway festival.
The initial aim for this thesis as a topic was to produce the Meet me Halfway festival on a zero budget. However, throughout the planning process, this subject was reframed to, find ways to lower the costs during the planning phase. The authors of this thesis were involved in the organizing and implementation of the festival. The festival took place in October of 2021 and was held for two days (15th and 16th of October).
This is a product-based thesis. The main aim is to find ways that the costs can be reduced, mostly in the initial phase of the development of the event or festival. In the same way, it will be described more in-depth the budget, common costs, and the several groups of people that can influence the decision making while in the planning phase of this one. Moreover, it will be discussed what is needed to be taken into consideration while planning an event at a low cost. Briefly, it will be mentioned the stages of the event planning phase of the festival Meet me Halfway and the phase to achieve the aim of this thesis based on the experience of the authors. Further, it will also be mentioned the topic of sustainability at events and lastly the volunteer’s well-being.
This will help and support the event planners to avoid common mistakes and create a proper plan of the budget already in the planning phase. As a result, the outcome of this thesis can be useful for any event planner who aims to save money or has a tight budget, and their goal is to reduce the costs.
The initial aim for this thesis as a topic was to produce the Meet me Halfway festival on a zero budget. However, throughout the planning process, this subject was reframed to, find ways to lower the costs during the planning phase. The authors of this thesis were involved in the organizing and implementation of the festival. The festival took place in October of 2021 and was held for two days (15th and 16th of October).
This is a product-based thesis. The main aim is to find ways that the costs can be reduced, mostly in the initial phase of the development of the event or festival. In the same way, it will be described more in-depth the budget, common costs, and the several groups of people that can influence the decision making while in the planning phase of this one. Moreover, it will be discussed what is needed to be taken into consideration while planning an event at a low cost. Briefly, it will be mentioned the stages of the event planning phase of the festival Meet me Halfway and the phase to achieve the aim of this thesis based on the experience of the authors. Further, it will also be mentioned the topic of sustainability at events and lastly the volunteer’s well-being.
This will help and support the event planners to avoid common mistakes and create a proper plan of the budget already in the planning phase. As a result, the outcome of this thesis can be useful for any event planner who aims to save money or has a tight budget, and their goal is to reduce the costs.