Enhancing the effectiveness of subject department meetings : strategies and best practices
Parker, David (2023)
2023
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Julkaisun pysyvä osoite on
https://urn.fi/URN:NBN:fi:amk-2023112331283
https://urn.fi/URN:NBN:fi:amk-2023112331283
Tiivistelmä
The purpose of this study was to collect information based on the strategies implemented within an educational setting for conducting subject department meetings. The study was carried out within a Mathematics department, in a Post-Primary school, using both qualitative and quantitative analysis. This was conducted via the observation and recording of two subject department meetings and administering a survey to the subject department meeting attendees to gather quantitative data on their attitudes, perceptions, and behaviours related to effective meetings.
The preliminary findings revealed a negative perception toward the existing structure of subject department meetings, leading to the absence of goal attainment within the allocated 60-minute timeframe. There was a consensus among the attendees that these meetings should be optimised to yield more constructive outcomes, with the implementation of follow-up actions upon the conclusion of the subject department meeting, thereby ensuring a more effective utilisation of their time.
The key findings from the study resulted in specific strategies that can be implemented to enhance the effectiveness of subject department meetings. These strategies included, generating and distributing an agenda document for the attendees to add their items for discussion, the establishment of a standing environment, the frequency of the meetings be increased to bi-weekly or monthly, each with a time limit of 20-minutes per meeting, and the recognition of the role of humour within the subject department meeting to develop a positive environment, thereby promoting collaboration and communication.
Further research is required to develop and refine strategies that cater to the distinct needs and objectives of every department. Such research should comprehensively explore factors affecting each department, including departmental size, faculty composition, and institutional context.
The preliminary findings revealed a negative perception toward the existing structure of subject department meetings, leading to the absence of goal attainment within the allocated 60-minute timeframe. There was a consensus among the attendees that these meetings should be optimised to yield more constructive outcomes, with the implementation of follow-up actions upon the conclusion of the subject department meeting, thereby ensuring a more effective utilisation of their time.
The key findings from the study resulted in specific strategies that can be implemented to enhance the effectiveness of subject department meetings. These strategies included, generating and distributing an agenda document for the attendees to add their items for discussion, the establishment of a standing environment, the frequency of the meetings be increased to bi-weekly or monthly, each with a time limit of 20-minutes per meeting, and the recognition of the role of humour within the subject department meeting to develop a positive environment, thereby promoting collaboration and communication.
Further research is required to develop and refine strategies that cater to the distinct needs and objectives of every department. Such research should comprehensively explore factors affecting each department, including departmental size, faculty composition, and institutional context.