Managing and Organising an Event: Helsinki International Rotary Club District Meeting
Ramsurrun, Rebecca; Miettinen, Laura (2015)
Ramsurrun, Rebecca
Miettinen, Laura
Haaga-Helia ammattikorkeakoulu
2015
All rights reserved
Julkaisun pysyvä osoite on
https://urn.fi/URN:NBN:fi:amk-201505219496
https://urn.fi/URN:NBN:fi:amk-201505219496
Tiivistelmä
This thesis is a project-based research and its purpose is to describe and analyse the organization of an annual district meeting of Helsinki International Rotary Club (later HIRC) and to produce a manual for developing general types of meeting in HIRC.
HIRC is an English speaking Rotary Club situated in Helsinki, belonging to the global charity organization Rotary International. Its operations are carried out on a district level within the country. All of the different clubs have their own projects and district initiatives. These projects are currently carried out single-handedly among the club members. As Rotary’s core idea stems from the notion of rotating meetings, it would be wise to have a guidebook on how to plan and deliver general types of meetings and events inside HIRC.
The thesis consists of five parts: introduction, event management, project management, District Meeting 25.10.2014 and District Meeting Organizer’s manual. The main theory comprises of event and project management as well as theory relating to building a manual. Empirical part was written by using the zipper method that is incorporating the theory part with the actual implementation of the theory.
The planning of this study and the event was carried out during May and autumn period of 2014, following delivering the actual event on October 25th, 2014. The actual event comprised of coffee and registration, the official part of the District Meeting, lunch, keynote speeches as well as introducing the Shelter Box – organization and adjourning the meeting.
Evaluation of the event was gathered by using a feedback survey form in addition to personal observations from the committee members.
This study concludes that the event and its objectives were a success however timeframe and specific tasks would need to be taken account more carefully in the future. In addition the authors will give necessary improvements in the case of registration process, length and timing of the event as well as regarding the meeting material.
HIRC is an English speaking Rotary Club situated in Helsinki, belonging to the global charity organization Rotary International. Its operations are carried out on a district level within the country. All of the different clubs have their own projects and district initiatives. These projects are currently carried out single-handedly among the club members. As Rotary’s core idea stems from the notion of rotating meetings, it would be wise to have a guidebook on how to plan and deliver general types of meetings and events inside HIRC.
The thesis consists of five parts: introduction, event management, project management, District Meeting 25.10.2014 and District Meeting Organizer’s manual. The main theory comprises of event and project management as well as theory relating to building a manual. Empirical part was written by using the zipper method that is incorporating the theory part with the actual implementation of the theory.
The planning of this study and the event was carried out during May and autumn period of 2014, following delivering the actual event on October 25th, 2014. The actual event comprised of coffee and registration, the official part of the District Meeting, lunch, keynote speeches as well as introducing the Shelter Box – organization and adjourning the meeting.
Evaluation of the event was gathered by using a feedback survey form in addition to personal observations from the committee members.
This study concludes that the event and its objectives were a success however timeframe and specific tasks would need to be taken account more carefully in the future. In addition the authors will give necessary improvements in the case of registration process, length and timing of the event as well as regarding the meeting material.