Work Orientation in Association Environment. Guidebook for Board Members of YSTEA ry
Multanen, Emilia (2022)
Multanen, Emilia
2022
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Julkaisun pysyvä osoite on
https://urn.fi/URN:NBN:fi:amk-2022052210994
https://urn.fi/URN:NBN:fi:amk-2022052210994
Tiivistelmä
Purpose of this thesis was to improve YSTEA registered association board members’ orientation to their executive working environment. Aim of the thesis was to combine their existing manuals into one solid guidebook for new board members, in a digital form. The guidebook was created to clarify board members’ tasks, rights, and responsibilities during their service in the board.
The thesis was carried out as a developmental project that combined existing manuals into one clear, easy-to-access guidebook, which includes everything new board members need to know when they start to work in YSTEA board. As for methods, two questionnaires were sent to current board members of YSTEA ry. First questionnaire included open-ended questions and concerned the desirable contents of the guidebook. The answers were divided into categories which were used as the foundation of the guidebook’s list of contents. Next, currently used manuals were received from the board and the guidebook was created in a logical and visually pleasant way. When the guidebook was ready, a follow-up survey was sent to the same board members who took part in the first questionnaire. Like the first survey, the follow-up survey included open-ended questions and it discovered board members’ opinions about the succeeding of the guidebook regarding content, relevance, and visuality.
The results showed that board members wished the guidebook to cover association-related subjects, practicalities of the board activities, and most important stakeholder groups and actuators. Based on this information the guidebook was created as an iterative spiral model of grounding, organizing, implementing, and evaluating the project. The follow-up survey was sent to board members together with the ready guidebook. Follow-up survey concerned the success of the guidebook from the board point of view. It was discovered that board members found the guidebook to be clear, relevant and visually pleasant. Suggested improvements were compressing the guidebook into a shorter form and updating some outdated details.
The results lead to the conclusion that the development project was successful. The guidebook is ready to use, and YSTEA board members can update the contents and information when necessary.
The thesis was carried out as a developmental project that combined existing manuals into one clear, easy-to-access guidebook, which includes everything new board members need to know when they start to work in YSTEA board. As for methods, two questionnaires were sent to current board members of YSTEA ry. First questionnaire included open-ended questions and concerned the desirable contents of the guidebook. The answers were divided into categories which were used as the foundation of the guidebook’s list of contents. Next, currently used manuals were received from the board and the guidebook was created in a logical and visually pleasant way. When the guidebook was ready, a follow-up survey was sent to the same board members who took part in the first questionnaire. Like the first survey, the follow-up survey included open-ended questions and it discovered board members’ opinions about the succeeding of the guidebook regarding content, relevance, and visuality.
The results showed that board members wished the guidebook to cover association-related subjects, practicalities of the board activities, and most important stakeholder groups and actuators. Based on this information the guidebook was created as an iterative spiral model of grounding, organizing, implementing, and evaluating the project. The follow-up survey was sent to board members together with the ready guidebook. Follow-up survey concerned the success of the guidebook from the board point of view. It was discovered that board members found the guidebook to be clear, relevant and visually pleasant. Suggested improvements were compressing the guidebook into a shorter form and updating some outdated details.
The results lead to the conclusion that the development project was successful. The guidebook is ready to use, and YSTEA board members can update the contents and information when necessary.