Implementation of HR Systems in a Remote Work Environment : case study: Strategies and Tools for Implementing HR Systems in a Remote Work Environment at The Mobius Agency

Abstract

This thesis investigates the implementation of Human Resource systems within remote work arrangements, using The Mobius Agency as a case study. As a mostly remote based company with a geographically dispersed team, TMA currently operates using fragmented and manual HR processes, resulting in inefficiency, reduced transparency, and inconsistent employee experiences.

To guide the research, this study starts with a theoretical framework of the evolving fields of remote work and Human Resource Management. It examines how technology-enabled remote work and flexible arrangements have changed traditional HRM activities, and its requirements new approaches to recruitment, performance management, employee engagement, and well-being. This framework provides the basis for the investigation into how HR systems can be implemented the best to meet organizational objectives as well as employee requirements within remote work arrangements.

Data was collected through an online survey of employees from a variety of roles and levels of tenure within the organisation. The findings demonstrate keen demand for the introduction of a centralised digital HR platform—particularly for time tracking, leave management, and internal communication. While most respondents lacked prior experience with HR systems, they showed high digital confidence and eagerness to adopt new tools, provided that effective onboarding, training, and user-centred design were followed.

The study recommends a phased implementation strategy, supported by internal champions, comprehensive training guides, and transparent communication to enable smooth adaption. The study concludes that virtual organisations like TMA can successfully introduce HR systems by aligning technology with employee needs and fostering inclusive change management.